Document Management for Healthcare Providers

Document Management for Healthcare Providers

medical documents

Although document management is a good fit for every company, it’s a great fit for healthcare providers. After all, nobody has more rigid expectations and confidentiality requirements than the healthcare industry–and nothing can help meet those needs quite like document management!

The Right Choice

Here’s the truth: any solution used in the healthcare industry has to be able to handle the stress, complexity, and speed involved in saving lives. Looking at it from that perspective, a lot of document solutions might crack under the pressure–but not document management. This unique solution can do everything required of the healthcare industry, and all because it’s flexible, adaptable, and designed to grow and change–which means that, as patient needs and company policies evolve, so too will document management.

With document management, healthcare providers can:

  • boost security, minimizing the inefficiencies and human errors that cause confidentiality issues;
  • maintain accuracy, ensuring that the right document is saved to the right place every time;
  • eliminate wasted time, streamlining workflows so communication is smoother than ever;
  • cut costs, introducing faster and more efficient ways to do things (including automation of time-consuming tasks);
  • save space, allowing files to be stored and protected digitally;
  • and improve customer service, prioritizing patient care and experience by ensuring that documents, printers, and employees are all “on the same page.”

Document management is a great fit for the healthcare industry because, even though security requirements and patient needs are always changing, the right solution can help you keep up with just about anything. After all, since document management was designed to adapt to the companies that use it, it’ll always reflect unique goals, ideals, and growth.

This is what document management can do for healthcare providers–what can it do for you? Contact us today to find out!

Document Management Solutions for the Healthcare Industry

healthcare worker holding documents

If we told you that document management was in the business of saving lives, you’d probably think we were exaggerating. Well, the truth is that, since document management can provide all kinds of efficient solutions to the healthcare industry, it is helping to save lives–and here’s how.

A Check-up For Your Documents

The healthcare industry comes with a lot of paperwork, which means there needs to be a solution capable of balancing different needs and priorities, all while maintaining high-level information security–and that’s where document management comes in. Think of it as a “check-up” for your documents. Rather than letting patient papers pile up or get lost, document management creates fast, streamlined workflows that result in efficient digital files, secure document storage, and faster communication.

Here’s a quick look at just a few of the document management solutions that are helping save lives in the healthcare industry!

  • Content control

In the past, complicated workflows led to confusion, frustration, and a lot of human error–but with document management, that’s no longer a problem. Instead, the healthcare industry can enjoy smoother, streamlined document control tools that allow for precision, speed, and efficient patient access.

  • Stronger communication habits

Document management makes it easy for healthcare professionals to share records, files, and critical information quickly and securely. On top of that, advanced version control options are always available so that everyone is working with the latest version of a document.

  • A healthier environment

Thanks to document management, the healthcare industry is no longer just helping people–it’s helping the Earth, too. By minimizing unnecessary prints and utilizing scanning solutions, managed print is helping healthcare businesses of all shapes and sizes take better care of the environment.

If document management can do all of this for the healthcare industry as a whole, what can it do for your business? Contact us today!

Go Everywhere with Mobile Document Management

Go Everywhere with Mobile Document Management

man looking at papers and laptop screen

In today’s world, we all like to be able to bring our favorite things with us. Pictures, documents, movies, social media, even printing capabilities–but did you know that document management is an on-the-go solution, too? Here’s everything you need to know about the power of mobile document management.

Documents Without Limits

If you’re an on-the-go company, you need solutions that can keep up with you. You need solutions that don’t hesitate to facilitate great communication and organization between on-site teams, employees in the field, and even stay-at-home workers. Good news: mobile document management is exactly the solution you’ve been looking for. By taking everything you love about document management–the efficiency, the budget-friendliness, the reliability–and making it mobile, you can have access to all of your most important files and documents without having to worry about security.

With mobile document management, you’ll enjoy:

Reliable Access

Even when you’re on-the-go, you’ll be able to rely on quick access to everything you need in order to do what you do best. All you need is a mobile device and some credentials, and you’ll be on your way.

Painless Security

If mobile document management sounds, at first, like a security risk to you, don’t worry–you’re not alone. The good news is that document management is just as secure on your mobile device as it is on-site; you can still create backups, manage permissions, and give credentials.

Better Communication

At the end of the day, mobile document management exists so that your business never has to be “on hold.” When everyone is using the same software and seeing the same files, it’s much easier to access, update, and share your most important documents–no matter where you are.

Mobile document management is the perfect solution for every modern, on-the-go business. Sound like you? Contact us today!

Be a Security Pro with Document Management

document management concept

Document management can do all kinds of great things for your business, but did you know that it can also help make you into a security pro? Here are just a few ways that document management keeps your data safer than ever.

Why Document Management?

When it comes to security, there are a lot of options out there–and document management might not seem like the obvious first choice. After all, its reputation is mostly concerned with organizing files and streamlining workflows, right? Well, the truth is that these things (as well as document management’s numerous other benefits) actually help boost security while saving time and money in your workflow. That’s what makes document management such a great solution: it addresses multiple problems at once.

Sound too good to be true? Here are a few examples of ways that document management helps make you into a security pro.

#1: Managing access

Once you’ve evaluated and reorganized your digital files with document management, it’s much easier to control who sees them and who doesn’t–and who can change, copy, or save that data. It’s easier and more secure than ever to make sure the right information gets to the right people.

#2: Minimizing human error

Your employees are well-meaning, but, because they’re human, they’re bound to slip up. Human error (like misplacing a sensitive document or using a mobile app that isn’t secure) can be a huge issue for your security–but with document management, automation and simplified processes allow human error to be a thing of the past.

#3: Creating data backups

A crucial step in the document management process is to create backups for your data and store them off-site. This instantly makes your security tighter, because you’ll have a “safety net” in case any disaster cripples your on-site data.

Ready to become a security pro with help from document management? Contact us today!

Do You Need Document Management?

Do You Need Document Management?

With so many business solutions out there and more being implemented every day, it can be difficult to know which ones are right for you. Luckily, when it comes to document management, it’s easy to tell–all you need to do is ask yourself these simple questions.

Where to Start

First things first: you need to step back, take a deep breath, and really analyze your document workflows. After all, some problems may go unnoticed or overlooked until you specifically search them out–and it’s these issues that might be costing you the most in wasted time and money. Although this kind of reflection can be difficult, the good news is that a few simple questions will help focus your attention. Ask yourself:

  • Are our current security measures both effective and cost-efficient?
  • How long does it take to find any given document?
  • Do we have a plan for digitizing our documents?
  • Can we track our files in real time?

If you found yourself hesitant to answer any of these questions, then yes: you need document management.

Document management addresses all of these common problem areas and more, helping you strengthen your security measures without breaking the bank; organize your workflows more efficiently so that you can save, organize, locate, and update files without stress; and bring current and future documents into the digital world by utilizing scanning solutions. Any business can benefit from document management, but since your company is unique, you need a solution that’s equally unique–and by adapting to your ideals, goals, and current workflows, document management really fits the bill.

So, do you need document management? If the answer is yes (and it probably is!), contact us today for help getting started!

How Document Management Works For You

How Document Management Works For You

Document management is a personalized office solution, so any discussion of its benefits should be personalized too. What document management can do for everyone isn’t important–it’s what it can do for you that should matter. So sit back, relax, and take in all the personalized benefits!

A Digital Workflow

Although almost every business starts with a piece of paper, that doesn’t mean businesses have to end there. Instead, many companies are choosing to go digital with their workflows and embrace document management, the personalized office solution that helps you identify your most significant paper problems and handle them quickly, efficiently, and painlessly. Scanning techniques will make your documents easy to store and easier to protect. File naming procedures will turn hours of hunting into a fast, simple search. Processes designed to help meet your goals and your needs will cut down on unnecessary printing, excess spending, and plenty of stress.

So, what can document management do for you? Here’s a quick look!

  • #1: Turn disorganized chaos into streamlined peace.

Organization is vital when it comes to managing your files, and luckily, document management has countless ways to take a “messy” workflow and streamline it, focus it, and turn it into something painless and efficient. It’s all thanks to a simple technique: scanning and organizing your files.

  • #2: Get the most out of your tools.

Another benefit of document management is that it works alongside you, helping you identify and utilize tools that you aren’t currently using to their full potential. You won’t just cut down on waste–you’ll find new ways to use software and machines you already have in order to meet your goals.

  • #3: Make security a priority.

Document management helps you turn each of your unique employees into an ally in the war for security, helping you identify risky behaviors and “weak spots” in your defenses. When everyone is properly educated on security protocol, it’s easier than ever to protect your network printers and your sensitive data.

If it’s a personalized solution you need, look no further than document management. Contact us today to get started!