How to Save Money on Your Printers and Copiers

dollar sign

Printers and copiers are still a hugely important part of the business world, and, although everyone is turning more and more toward paperless workplaces, these two loyal machines aren’t going anywhere soon. However, just because you need them doesn’t mean you need to spend all kinds of money on them. Here are a few tips and tricks to help save money on your printers and copiers!

Modern Machines

From multifunction copiers to hard-working large format printers, there’s a modern machine for any business need you might have–but if you’re not careful, all these devices can get expensive. Between initial costs, consumables prices, and energy usage, printers and copiers could quickly take a big bite out of your budget. Luckily, there are a few clever ways to keep costs down without sacrificing quality or efficiency–and they’re easier than you might think.

  • #1: Cut down on unnecessary devices.

The truth is that, oftentimes, you can minimize the number of printers and copiers you have to purchase and maintain by choosing a single all-in-one machine that can do a bit of everything. (This is where multifunction devices are your best friend!) It’s cheaper to have one machine than to keep separate printers and copiers in every office.

  • #2: Print smarter, not more.

Printers and paperless initiatives don’t have to be moral enemies. Instead, they can work together–and be cost-efficient and environmentally friendly–as long as you print smart. Try printing only when necessary, eliminating text or logos that take up too much space and don’t serve a purpose, and using extra prints as “scratch paper” rather than trashing them.

  • #3: Hit the power button.

Turning off your printers and copiers at the end of the day can make a huge difference when it comes to your power bill. It’s easy to forget, so try to make this simple step a habit!

Looking for other ways to put your printers and copiers to work for you? Contact us today!

Printers and Copiers: 3 Signs It’s Time to Call Repair Experts

repairing printer

Although printers and copiers are traditional, familiar aspects of an everyday business environment, that doesn’t mean everyone knows how to repair them properly. Sometimes you just need a little help from the experts–but how do you know when it’s time to call in backup? Here are a few tips to make the decision easier.

Printer and Copier Care

Both printers and copiers are designed to be long-lasting, hardworking machines that never leave you in a bind. However, that doesn’t mean they will always be able to function perfectly. A few problems will eventually come up here and there–and that doesn’t have to spell tragedy, as long as you know what to do about it. The good news is that, when it comes to printers and copiers of every shape and size, there are a few common signs that it’s time to call in the professionals for an expert repair job.

  • Sign #1: Your machine is literally asking for help.

Most printers and copiers have a display screen that helps you get all your work done. When this screen shows a “call for service” indicator, you know your machine needs help from the experts. These issues generally tend to be on the more serious side, so don’t risk it.

  • Sign #2: Your print and copy quality is going down.

If you notice that your documents are starting to suffer from anything unusual–whether it’s streaks, blots, missing letters, or completely blank pages–it’s time to contact repair professionals. Little signs like these can point to a bigger problem with your machine.

  • Sign #3: You wait much longer than usual.

Sometimes, machines will start to slow down for no apparent reason. If you find yourself waiting any more than two minutes for the machine to boot up or do its job, you might want to consider finding an expert in printer and copier repair.

Want more tips and tricks for taking care of your printers, copiers, and other machines? Contact us today!

Printers and Copiers: What Can You Do with Old Cartridges?

Printers and Copiers: What Can You Do with Old Cartridges?

Printers and copiers are the workhorses of the modern office, doing a little bit of everything–which means that they can go through a lot of ink and toner cartridges. If you don’t know what to do with these cartridges, they can start to seem like a big problem; luckily, there are a few savvy recycling tips that can help you out.

Responsible Printing and Copying

Although paperless offices are becoming more and more common, there will always be a place for printers and copiers in the business world. Since these machines aren’t going anywhere anytime soon, it makes sense to find responsible, efficient ways to minimize the impact they have on the environment and on your budget–which is why recycling cartridges is such a great habit to get into. There are plenty of ways to recycle, so all you have to do is find a process that fits your business and your culture.

Want some help getting started? Here’s a little recycling inspiration!

  • Find a local office supply store.

Many office supply stores have their own recycling programs and are more than willing to help you save the environment by handling your ink and toner cartridges responsibly. Just make sure to check the website before you drag those cartridges down to the store!

  • Look into the eCycle Group®.

The eCycle Group® helps you turn recycling into a fundraiser by paying you for original-brand cartridges in good condition. You can collect cartridges from across your community and help any number of deserving organizations.

  • Try refilling your cartridges.

If you use original-brand cartridges and have only emptied them once, it’s possible that you could purchase a refill kit and use them again. Kits are specific to brand and series, so make sure to do your research.

Printers and copiers don’t have to be a strain on the environment. For more tips and tricks for recycling that is effective and efficient, contact us today!

Buying Printers and Copiers the Right Way

Buying Printers and Copiers the Right Way

It’s one thing to choose the perfect copier or printer; it’s another thing entirely to choose the perfect office equipment provider. It’s a pretty big decision, but luckily, it doesn’t have to be a pain. Take a look at these simple tips before choosing your office provider!

A Printing Partnership

The printers and copiers in your office are a critical part of just about everything. They help communication run smoothly, they make sure your records are accessible, and they share your brand with the world–but before you can enjoy any of those benefits, you need to find the perfect office equipment dealer. The trick is not to look for a dealer that will “tolerate” you, but to find someone who’s eager to begin a printing partnership with your company–and while that may not sound easy, there are a few simple tips that can help get you started.

  • Start with the website.

In today’s day and age, websites can often speak louder than words. Check out a potential dealer’s website before you contact them; this can help you decide whether they seem detail-oriented, professional, and honest, all based on how they share their information and how they handle their online presence.

  • Find out exactly what they offer.

A good dealer needs to be able to provide for all of your needs, both now and in the future. Be sure you understand what kind of contracts they offer, what services or demos they provide, how many products they carry, and what their partnership would look like for your company.

  • Make sure they want your partnership.

When choosing between dealers, you should always remember that you’re looking for a partnership. If they don’t offer individualized assessments to help serve you better, they’re not the right dealer for you.

Need a printing partnership for all your printer and copier needs? Contact us today!

Putting Printers and Copiers to Work For You

Putting Printers and Copiers to Work For You

When it comes to consumables, printers and copiers sometimes seem to be working against you. They go through ink, toner, and paper so quickly–and then you’re left with a big bill to refill everything. Luckily, your printers and copiers don’t have to continue being traitors to the budget. All you have to do is put them to work for you!

Winning the Battle Over Consumables

Multifunction printers, high-end copiers, hundreds of features and finishing options–these are the things that make your print environment so important to everything you do. However, when ink and toner are so expensive (not to mention hard on the environment), your printers and copiers always need to be working for you instead of against you in the battle over consumables. Luckily, with a few simple tips, you can cut down on waste and inefficiency without spending any extra money.

Tip #1: Choose high-end consumables.

You get what you pay for, and when you pay for cheap consumables like toner cartridges, you might get damage to your machines. Don’t risk it! Always go with high-end, brand-name consumables that are compatible with your printers and copiers. You’ll save money in the long run.

Tip #2: Prioritize your prints.

The truth is that not all documents were created equal–which means that the less important ones don’t need to be wasting your ink. Use settings like “grayscale” or “print text in black” to make sure that you’re spending money to perfect only the most crucial papers.

Tip #3:Consider recycled cartridges.

Because print cartridges can be tough on the environment, some providers have started recycling them by simply refilling the toner. It’s important to do your research and find reliable warranties, but in many cases, recycled consumables can really benefit your budget–and Mother Nature will be grateful, too.

With these tips, you can put your copiers and printers to work for you. If you’re looking for more ways to save money on consumables, contact us today!