Document Management for Healthcare Providers

Document Management for Healthcare Providers

medical documents

Although document management is a good fit for every company, it’s a great fit for healthcare providers. After all, nobody has more rigid expectations and confidentiality requirements than the healthcare industry–and nothing can help meet those needs quite like document management!

The Right Choice

Here’s the truth: any solution used in the healthcare industry has to be able to handle the stress, complexity, and speed involved in saving lives. Looking at it from that perspective, a lot of document solutions might crack under the pressure–but not document management. This unique solution can do everything required of the healthcare industry, and all because it’s flexible, adaptable, and designed to grow and change–which means that, as patient needs and company policies evolve, so too will document management.

With document management, healthcare providers can:

  • boost security, minimizing the inefficiencies and human errors that cause confidentiality issues;
  • maintain accuracy, ensuring that the right document is saved to the right place every time;
  • eliminate wasted time, streamlining workflows so communication is smoother than ever;
  • cut costs, introducing faster and more efficient ways to do things (including automation of time-consuming tasks);
  • save space, allowing files to be stored and protected digitally;
  • and improve customer service, prioritizing patient care and experience by ensuring that documents, printers, and employees are all “on the same page.”

Document management is a great fit for the healthcare industry because, even though security requirements and patient needs are always changing, the right solution can help you keep up with just about anything. After all, since document management was designed to adapt to the companies that use it, it’ll always reflect unique goals, ideals, and growth.

This is what document management can do for healthcare providers–what can it do for you? Contact us today to find out!

Teleconferencing vs Video Conferencing: Does it Matter?

Teleconferencing vs Video Conferencing: Does it Matter?

video conference

When it comes to new technological conferencing solutions, businesses generally have two big questions: what is the difference between teleconferencing and video conferencing, and why does it matter? Today, we’ll help you answer both of these questions (and a few more) so you’ll be prepared to make the right call for your company.

Conferencing Solutions for the Modern World

In many ways, “talking to each other” is what makes the world go around. That’s especially true in the business world–but to keep teams communicating clearly when working from home and on-the-go are increasingly popular options, you need a conference solution that works for everyone. That’s where conferencing solutions come in. By utilizing flexible technology to solve the problems you face in your unique workflows, conferencing solutions can bridge all the gaps and help individuals, teams, and even customers remain part of the conversation no matter where, when, or why.

The Specifics

So, what’s the difference between teleconferencing and video conferencing, and why does it matter? Here are the specifics!


“Teleconferencing” refers to a conference that happens, you guessed it, over the telephone. What’s great about teleconferencing, though, is that you can use just about any technology to make it happen–from smartphones to computers to radios. However, it’s important to remember that teleconferencing generally has no video element and can be a little less engaging because of it.

Video conferencing

Video conferencing is a specific type of teleconferencing that brings in that engaging visual element. It helps keep everyone in contact without introducing any complicated hardware or software requirements, it allows lifelike communication whenever necessary, and it doesn’t require anyone to travel or reserve a large conference room.

Now that you have all the details, what are you waiting for? It’s time to try video conferencing in your business–and we’re happy to help. Contact us today!

How to Save Money on Your Printers and Copiers

dollar sign

Printers and copiers are still a hugely important part of the business world, and, although everyone is turning more and more toward paperless workplaces, these two loyal machines aren’t going anywhere soon. However, just because you need them doesn’t mean you need to spend all kinds of money on them. Here are a few tips and tricks to help save money on your printers and copiers!

Modern Machines

From multifunction copiers to hard-working large format printers, there’s a modern machine for any business need you might have–but if you’re not careful, all these devices can get expensive. Between initial costs, consumables prices, and energy usage, printers and copiers could quickly take a big bite out of your budget. Luckily, there are a few clever ways to keep costs down without sacrificing quality or efficiency–and they’re easier than you might think.

  • #1: Cut down on unnecessary devices.

The truth is that, oftentimes, you can minimize the number of printers and copiers you have to purchase and maintain by choosing a single all-in-one machine that can do a bit of everything. (This is where multifunction devices are your best friend!) It’s cheaper to have one machine than to keep separate printers and copiers in every office.

  • #2: Print smarter, not more.

Printers and paperless initiatives don’t have to be moral enemies. Instead, they can work together–and be cost-efficient and environmentally friendly–as long as you print smart. Try printing only when necessary, eliminating text or logos that take up too much space and don’t serve a purpose, and using extra prints as “scratch paper” rather than trashing them.

  • #3: Hit the power button.

Turning off your printers and copiers at the end of the day can make a huge difference when it comes to your power bill. It’s easy to forget, so try to make this simple step a habit!

Looking for other ways to put your printers and copiers to work for you? Contact us today!

Considerations for the Perfect Phone System

by Marc Coseriu

man using phone in office

What variables and options do you need to consider in order to select the perfect phone system for your business? There’s a lot to think about–so today, we’ll help you ask the right questions and find the right answers so that your phone system is fast, efficient, reliable, and, most importantly, a perfect fit for your company.

Are Phone Systems Really That Important?

The short answer is yes.

The long answer is that your loyal, hardworking phone systems facilitate a little bit of everything in your business, making sure that your teams stay in contact, giving your customers a reliable way to contact you, and impacting your overall appearance and level of professionalism. Even if you’re having your best, most productive day, a bad phone system can weigh you down like an anchor.

So how can you avoid that fate? Simple: all you have to do is find the perfect phone system for your business! If that sounds like a tall order, don’t worry; here are a few considerations to get you started.

  • What are your needs?

First things first: ask yourself what your company’s unique needs and goals are. What do you need out of your phone system right now, and what might you need as you continue to grow?

  • How much time do you have to learn new processes?

Ease-of-use is no laughing matter. Simpler, more straightforward phone systems are a breeze to learn, but they might be a little less functional–whereas a phone system with all the options you could possibly need will probably have a small but relevant learning curve.

  • Where are your priorities?

No matter what, you’re going to want high-quality performance–but where do you need that quality? Are you just interested in making clear, simple calls, or do you want professionalism that can span multiple locations, connection types, and networks? These questions will help you understand what kind of quality you need and where you need it.

Ready to find the perfect phone system for your company, or do you have a few more questions? Either way, we’re here to help. Contact us today!

What Can You Do with Video Conferencing?

video conferencing

Video conferencing is a truly amazing tool. It opens up all kinds of opportunities in your business, allowing you to explore the benefits of a more flexible, innovative type of communication–but exactly what kind of new opportunities does video conferencing provide? Read on to find out!

Why Choose Video Conferencing?

The truth about video conferencing is that it is, in many ways, a solution to your biggest communication problems. It eliminates many of the possibilities for misunderstanding that come with written text, it cuts out the need for pricey and time-consuming travel, and it allows you to connect with people quickly and easily. Essentially, video conferencing provides all the benefits of face-to-face communication without all the potential issues–and, on top of that, the technology is affordable and easy to learn.

So what can you do with video conferencing? Here are just a few ideas.

  • Host a more comfortable interview.

Sometimes, traditional face-to-face interviews just aren’t the best way to go. There are plenty of obstacles, like time constraints and travel–and besides, interviews go better if everyone involved is comfortable and confident. Video conferencing can make that a reality by connecting interviewers and interviewees quickly and painlessly.

  • Call in the experts.

Although you probably have great minds on your in-house teams, it never hurts to bring in a few more creative voices, especially when it comes to marketing–and video conferencing makes it easier than ever. No matter where your experts are, you can always schedule a quick chat.

  • Make communication more powerful.

Communication is best when it’s clear, concise, and comfortable for everyone involved, and that’s just the kind of environment that video conferencing strives to create. By making it easier to schedule meetings, organize teams, and pass information from one place to another, video conferencing instantly boosts your efficiency.

Video conferencing can do all this and more. If you want to see for yourself, contact us today!

Printers and Copiers: 3 Signs It’s Time to Call Repair Experts

repairing printer

Although printers and copiers are traditional, familiar aspects of an everyday business environment, that doesn’t mean everyone knows how to repair them properly. Sometimes you just need a little help from the experts–but how do you know when it’s time to call in backup? Here are a few tips to make the decision easier.

Printer and Copier Care

Both printers and copiers are designed to be long-lasting, hardworking machines that never leave you in a bind. However, that doesn’t mean they will always be able to function perfectly. A few problems will eventually come up here and there–and that doesn’t have to spell tragedy, as long as you know what to do about it. The good news is that, when it comes to printers and copiers of every shape and size, there are a few common signs that it’s time to call in the professionals for an expert repair job.

  • Sign #1: Your machine is literally asking for help.

Most printers and copiers have a display screen that helps you get all your work done. When this screen shows a “call for service” indicator, you know your machine needs help from the experts. These issues generally tend to be on the more serious side, so don’t risk it.

  • Sign #2: Your print and copy quality is going down.

If you notice that your documents are starting to suffer from anything unusual–whether it’s streaks, blots, missing letters, or completely blank pages–it’s time to contact repair professionals. Little signs like these can point to a bigger problem with your machine.

  • Sign #3: You wait much longer than usual.

Sometimes, machines will start to slow down for no apparent reason. If you find yourself waiting any more than two minutes for the machine to boot up or do its job, you might want to consider finding an expert in printer and copier repair.

Want more tips and tricks for taking care of your printers, copiers, and other machines? Contact us today!